Privacy policy
Applies to the Vridhi People platform, the employee web portal and the Vridhi People mobile app. Last updated 3 September 2026.
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Vridhi People is a human capital management platform used by employers to run HR, attendance, leave and payroll for their employees. Your employer decides what the platform is used for and what data it holds about you. In the language of India's Digital Personal Data Protection Act, 2023, your employer is the data fiduciary and Vridhi People processes data on the employer's instructions as a data processor.
What the platform holds
The data your employer records about you as part of employment. Depending on the modules your employer uses, this may include:
- identity and contact details: name, employee code, work and personal contact details, date of birth, photograph;
- employment details: department, designation, location, manager, joining and exit dates, salary structure;
- statutory identifiers required for payroll and filings in India, such as PAN, UAN, ESIC number and bank account details;
- attendance, leave, claims, documents, performance records and HR queries you raise;
- the records generated by using the platform, including an audit trail of changes.
What the mobile app collects, and why
| Data | When | Why |
|---|---|---|
| Precise location | When you clock in or out, and while the app is open in the foreground (on launch, when you return to it, and every few minutes) | To record where a punch was taken and check it against the office areas your employer has set, and to let your manager see your last reported place and the day's trail. The app sends nothing when it is closed or in the background. |
| Photo (selfie) | Only when your employer's attendance policy requires a photo with a punch | To confirm the person clocking in. |
| Network address | With each punch and when the app checks the rules | Where your employer restricts clocking in to the office network. |
| Device details | When you sign in and when notifications are enabled | To remember a trusted device for a month and to deliver notifications. |
| Files you upload | When you attach a receipt or upload a document | To process the claim or file the document your employer asked for. |
Location and camera permissions can be declined in your phone's settings. Your employer's policy decides whether a punch without a location or photo is accepted.
How long it is kept
- Location points reported by the app are kept for 30 days and then deleted. Punches themselves, with the place they were taken, are part of your attendance record and are kept for as long as your employer keeps attendance records.
- Employment, attendance and payroll records are kept for the periods Indian law requires of employers, and as your employer's retention settings decide.
- The audit trail of changes is kept according to your employer's retention setting, never shorter than one year.
Who can see it
- Your employer's HR team and the people your employer authorises, each seeing only what their role allows. Sensitive fields are masked by role and every unmasked view is logged.
- Your manager sees your attendance, your requests and your reported location, for their direct reports only.
- Vridhi People staff access the platform only to operate and support it, under your employer's instructions.
- Nothing is sold or shared with advertisers. Data leaves the platform only when your employer sends it somewhere, for example a statutory filing or a bank payment file.
Where it is kept
Each employer has its own tenant on its own web address, hosted on servers in India. Data is encrypted in transit.
Your rights
Under the Digital Personal Data Protection Act you may ask to see the personal data held about you, have it corrected, or have it erased where the law allows. Because your employer decides what is held, such requests go to your employer's HR team, who can raise them in the platform's subject-request register. The platform also lets you see and correct much of your own record directly in the employee portal and the app.
Contact
Questions about this policy or about your data on the platform: privacy@vridhipeople.com. Questions about what your employer holds about you go to your employer's HR team.
Changes
When this policy changes, the date at the top changes with it, and material changes are announced on the notice board in the employee portal.